Why You Should Use Smart Tech in the Workplace

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You’ve heard a lot about smart tech options for businesses but may have wondered if it’s worth the hassle to switch. Even though it can seem overwhelming to shift certain business functions to a new format, it is worth the effort. This article will detail three key benefits of using smart tech in the workplace.

Better Communication

In order for your team to work effectively, they need to be able to communicate instantly. Email can be an efficient method of communication when teammates need to transfer large files or long messages. But in order to enable your team to communicate with each other in real-time, other platforms are often better options. Using different smart tech options that are best positioned for video chats or instant messages can give your teams multiple options for communication that can help each team-member be able to communicate in a way that best suits his or her needs.

Efficiency

Upgrading to smart tech can initially seem like a large upfront cost for a growing business. But the facts show that more than half of electricity is wasted by businesses. By utilizing smart tech in the workplace, you will be able to minimize electricity waste and drastically reduce the utilities cost per month. There are a variety of different smart tech options that manage everything from parking and building space to individual room temperature. Additionally, as your business grows, you will inevitably have a growing number of devices. All of these devices need to be effectively connected to the network and need to use relative amounts of electricity. Smart tech solutions help manage this growth in order to ensure that your utility bills stay low.

Cloud Technologies

Cloud technology allows businesses to forgo the hassle of managing on site software and services and instead shift that role to an outside provider. Team-members can access important materials and other online applications through the cloud in order to do their work. In addition to reducing upfront cost, cloud technology can provide a multitude of other benefits. It takes your company’s data, the different projects that various team-members are working on, and other important materials and puts them all in the same place online. Doing this can greatly improve the productivity of your employees by eliminating the necessity to jump through hoops to access needed information. At the same time, cloud technology boosts cooperation between team-members.

Moving your business to a smart tech workplace can seem intimidating at first. Transferring paper files to an online format, training team-members in a new process, and paying for the upfront cost of new tech can seem daunting. But, in the end, making the switch is worth it.

Read this next: What’s Going to Be the Next Facebook?

How to Communicate with People Using Encrypted Channels

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Privacy is a big issue with the digital age. There are so many services available that advertise instant or near instant communication, but how well is your data protected? Encrypted channels are a better option as they are secure and maintain confidentiality. But it can be difficult to know what channels to use that do encrypt your information. Here are three channels that can be encrypted and how to use them.

Email

One of the most important channels that should be encrypted is email. It can be easy for someone to read your email, which can be big trouble for your company. There are email services, like ProtonMail that let you encrypt your emails. You can also use encryption services on most email accounts. Encrypted emails protect your information and make sure that only the intended recipient can read the information in the email. Without encryption, anyone could read the email and confidentiality can be breached. When sending out confidential information, it’s important to make sure the email is encrypted.

Messaging Apps

Messaging apps are another channel that should be encrypted. Text messages are one of the most widely used forms of communication. More than 90 percent of text messages are read within 3 minutes as people check their phones frequently. Messaging apps offer a quick and easy way to stay in communication with your employees and many of them come encrypted. Messaging apps simply require the phone numbers of those you want to message and then you create an individual group with just those numbers. The service provides encryption to keep your information safe and secure so that only your group can read the information that you send.

Video Calls

Video calls are another channel that should be secure when meeting with people. Some video services come with some sort of encryption and can be further protected by passwords, which give secure access to the meeting. However, there are platforms that are better at protecting your privacy than others. Some provide end-to-end encryption and are very secure, while others record information in a cloud that can be accessible to others beside yourself. There are many options for secure and encrypted channels, but ultimately is up to you what kind of protection you’ll get.

There are many options available that encrypt your data and provide privacy protection. It’s important to know what is available so that your information can stay protected.

Here’s another article you might like: How to Know if a Website Is Secure

Too Tech Savvy for School: How Technology Is Making It Easier to Get an Education

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Some postsecondary educators may consider technology as a distraction in the classroom. They might sometimes view mobile phones and technology as a necessary evil. But rather than tolerating it, educators can harness the power of digital devices and use technology to increase engagement, spark innovation, encourage collaboration and enhance student learning.

In itself, educational technology may not be effective in teaching and learning. Thus, it may require guidance from an educator and a purpose, especially related to the curriculum. The advantage of technology is that it may be effortlessly integrated into the course material. When used with purpose, education can be transformed from a distraction to a useful teaching tool.

Ability to Learn on Your Own Time

Unlike the traditional classroom, students who are struggling with new concepts may fall behind. With online assignments, however, students can advance at their own pace. For instance, those who need extra help can take their time and practice outside the class with additional coursework and guided exercises. This feature is also essential for learners who may want more challenge.

The always-on nature of technology allows students to access resources online on-demand and from anywhere. The educators can use the platforms to gauge which student might require extra help. The self-paced learning also helps students acquire digital skills and become technology literate. These additional skills will be valuable in the workforce, especially in the medical field. If you’re interested in the medical field, there are several health industry careers made available through online education.

Better Research and Information Sources

As long as they have an internet connection, students have access to information 24 hours a day. A student can find almost anything online, and he or she can gain access to essential data for research in its most updated version. For students, technology means access to everything in any discipline or research area. They can access research materials and educational apps, open resources from leading universities and interactive edutainment systems.

Although technology offers an endless pool of resources, students may require instructions on how to find credible and relevant resources. Additionally, students may need directions on how to provide attribution to these resources properly. Students can use technology to connect with online groups and virtual communities in real-time.

Improved Student Engagement

Education technology can assist in making learning in a specific field interactive and collaborative. This can help students better interact with the course material. The interaction will eliminate the need for students to memorize facts aimlessly but, rather, learn by doing. A student can do this by participating in tech-enabled or online group discussions, such as virtual labs, and virtual field trips and playing educational games.

For this online platform to be truly engaging and collaborative, it should be interactive. Animating a math challenge introduces a new perspective compared to using a pencil and paper. The interactivity in online platforms provides a better learning experience.

Although technology has been viewed as a threat, integrating it into teaching will offer new approaches for student engagement and interaction with the course material. Thanks to technology, education can be accessed from anywhere other than being confined to the walls of a classroom.

Related: 5 Ways Technology is Helping Our Children Read Better

How to Protect Your Private Medical Data Online

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With technology becoming a key tool in many practices, patient data is being stored digitally more and more. It’s important to keep your medical information safe, which can be increasingly difficult to do in the digital age we live in. Here are three ways you can help keep your online medical data protected online.

Be Proactive

Since most of your medical information will be stored and handled by your doctors, it’s very possible your data might be in danger and you wouldn’t even know it. While not always intentional, medical fraud through the mishandling of patient data isn’t as uncommon as most people would expect. Do your research when switching to a new doctor, check to see if there were any recent data breaches that made headlines or any medical fraud cases. Doctors should protect your confidential information, and if they fail to maintain a proper doctor-patient relationship, it is probably time for a new doctor.

Be Wary of Apps

Medical apps can seem to be very helpful at a glance in keeping track of your medical information, but with the large number of apps to choose from it can be difficult to know what’s safe to use. There’s a surprising lack of regulation regarding what apps are allowed to do in terms of data collection, especially when it comes to the Android platform. Always read through the terms and conditions, and see what exactly the app requests permission to access. Many free apps purely exist to leech your information for marketing and sales purposes, and not just your medical information either. Apps offering medical advice can also be an issue, as many straight-up take advantage of the user and provide some serious misinformation.

Protect Your Internet

With appointment scheduling, record requests, and many other services transitioning to online availability, ensuring your internet and computer remain spyware-free is another way you can protect your medical records. At a minimum, you’ll want both a strong antivirus software as well as malware protection software on your computer, since these will generally prevent attacks on your computer and your data. You’ll also want to make sure that your web browser is always kept up to date, and use a browser known for its security. Newer versions of web browsers have fixes for security loopholes that malicious software can take advantage of.

By keeping these things in mind, you can help keep your private medical data safe, as well as other personal data. While these tips are specifically geared towards protecting your medical data, they can be applied to your personal data in general as well.

Is your identity protected online? Click here to learn more!

How to Effectively Use Technology to Manage Remote Employees

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Today more than ever, people are choosing to work remotely. Having a remote workforce is a positive thing because it allows for flexibility, both in working hours and lifestyle. But sometimes, remote employees can be difficult to engage and manage because you’re not in contact with them as frequently as in-office employees. Thankfully there are many technological tools available these days that can help. Here are a few ways you can use technology to make the process a little bit easier.

Take Advantage of Online Communication Platforms

There are countless platforms available for different sorts of digital and online communication. Video chats, instant messaging, project management tools and much more are abundant. Using online messaging platforms enables remote employees to stay connected with you and each other easily. The benefit of this modern technological age is that you can connect with remote employees all the time, regardless of anyone’s physical location. Take advantage of the ability to chat with other coworkers even if they’re halfway across the world, and you can shrink the bubble of your company even though you are physically separated.

Schedule Video Meetings

A great way to get consistent feedback and check in with your employees is to schedule occasional video meetings. This is something you don’t want to overuse because the benefit of being a remote worker is that you can work at any time, regardless of the time zone. So, offer your workers flexibility while maintaining the freedom to work how and when they want. Once again, communication tools like Skype, Zoom, and Microsoft Teams allow you to do this instantly, as well as sharing your screen and any important information.

Maintain Shared Work Logs

Another way to ensure consistent progress is to share work logs between the team. While you don’t want to constantly get on someone’s case about a deadline, having a written record of where they’re at and what they’re working on is an important accountability measure and ensures that they are on task and proceeding in the right direction. With a shared work log, you can get feedback without having to pester your employees, and you can still direct them appropriately. If they are lagging in a certain area, these logs let you know how to direct them and what help they may need.

If you manage a remote workforce, consider finding a project management platform to strike up chats and keep up to date on the projects your employees are handling. Necessary digital technology will keep you in better contact and help direct and guide your remote staff whenever necessary.

Here’s another article you might like: 5 Technologies that Could Solve Your Company’s IT Problems

Technology Careers That Creatives Will Love

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Ever since the advent of Photoshop over 25 years ago, the creative worker’s role and responsibilities have changed vastly in the job marketplace. In the past 10 years, powerful and portable technology has further changed the daily workflow of the creative worker along with everyone else. With possibilities opening in the digital marketplace for everything from completely new positions to the need for creative workers in traditionally coding-based positions, there are a number of careers for creatives to choose from.

Front-End Development

This type of position is especially suited for graphic/web designers. When developing any kind of new app, whether online or housed on a device, most programmers tend to make functionality based on the given instructions from stakeholders, but they also tend to do it in a way that makes sense to them. This does not always translate out well to the end user, and this is where the creative worker’s advantage comes in. In front-end development, it is the duty of the developer to create an intuitive, user-friendly interface and to lay out both the functionality and organization of data for the app. This requires a high level of design training and emotional intelligence in order to do well.

Video Game Development

Whether working in pre-game visual development or in live game graphics creation, there is a wide array of possibilities in the video game industry, an ever-growing and profitable market. Game designers use a variety of programs on the job, giving developers diverse expertise. Digital visualization tools allow for smooth pre-production work, while skinning characters and backgrounds is a creatives-only requirement for successful game production and execution.

Education-Based Web Development/Graphic Design

One industry might appeal to the more altruistic, socially responsible creatives. While there aren’t as many openings in the field, web and graphic design for educational institutions is that industry. This field has its own challenges, such as unusually small marketing/communications teams and sometimes tight budgetary restraints, but the actual work itself is usually rewarding in a non-commercial manner, with the opportunity to build a long-term body of work over time. Additionally, creatives may find a little more final authority on the look and feel of the final products created (for both the web and printed materials). While pay is not necessarily always as competitive as it is in the private sector, the job security and benefits can be much more valuable in the long run.

One of the biggest advantages that creatives have in the technology industry is that the skills developed in creative arts classes, whether soft skills like critical thinking and emotional intelligence or hard skills like composition, color theory, music theory or design theory, are in shorter supply in the field of technology than traditional coders, and are not always as easy to master as the hard science of coding and development. Learning both the creative and technological sides of the industry makes one a more valuable and versatile worker.

Ready to disrupt the market with a technologically-centered job? Click here to see how technology is influencing the used car buying experience and how you can join in.

How to Keep Your Company Information Secure

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Regardless of what type of business you have, there will be lots of important data that must be properly secured. Here are some ways that you can ensure the safety of your data and guard against hacking, data fishing and more.

Encrypt Your Data

When you encrypt your company’s data, the information is being changed in such a way that it becomes virtually unreadable to an outside source. KasperSky advises that by encrypting your data, you are able to transfer and upload files securely, therefore protecting vital information from theft, viewing, et cetera. When it comes to encrypting data on the cloud, there are a lot of software programs that can allow you to do so pretty easily. For cloud encryptions, most software will allow you to create a key prior to uploading information. However, if you are wanting to encrypt your hard drive, you can access the system and security option in your computer’s control panel and follow the prompts.

Virtual Data Room

According to CapLinked, a virtual data room can help your company share sensitive information in the cloud. Not only is the information being stored securely, but because it is stored via the cloud, access to the data is not limited by geography or time. Any approved user can access documents at any time which can make for a much faster workflow and can also result in money saved. Virtual data rooms can be great for any size business because all of your information is stored in one central hub, allowing for easy editing, reviewing, updating and more.

Properly Train Your Employees

No matter how robust your data storage is, you will need to ensure that your employees are taking the proper measures to ensure the safety of the company’s data as well. When it comes to handling sensitive information, not only should there be strict policies in place on how this data is viewed, but also the way it is uploaded and shared should be done in a secure manner as well. ShredIt teaches that employees should maintain a secure workspace by logging out when necessary and only logging into the system via a secured network.

One of the best ways to keep your data safe is by implementing as many preventative measures as you can. Creating unique and strong passwords as well as changing them often is a great way to help keep your data secure as well.

Looking for cloud services? Click here to see what we recommend!

#213 Global Game Delays

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With more people spending time at home, demand for gaming has increased with has also started overwhelming and crashing servers of some of the larger games. Tune in to listen to some advice on what to do and some alternatives to help pass the time.

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Safety in Cyberspace: How to Protect Your Identity Online

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Using the internet has transformed the way the world works and the way individuals communicate with one another and earn a living. With the expansion of the internet, mobile technology, and shopping solutions, using the internet has become commonplace among all age ranges and demographics. However, as the internet continues to expand, the risk of becoming vulnerable to hacking or identity theft has also grown. Knowing how to protect your identity online is essential to minimize risk and to prevent the spread and sharing of your personal information to strangers.

Strong and Up-to-Date Security Software

One thing that can be very helpful when protecting your identity online is making sure that your security software is up to date. Always use updated security software programs on your computers and any device you use to browse the internet, log in to websites, and make purchases. As the internet is rapidly shifting and changing daily with new vulnerabilities, bugs, and issues, an updated security program is a must at all times.

Monitor Your Credit

Monitoring your credit should be a part of your regular routine. Your credit score can immediately alert you of potential identity theft or other forms of theft with your name and social security number. Use a credit monitoring service to keep track of your credit score whenever you believe there may be an issue. You should periodically check your credit report for accounts you don’t recognize and potential issues that were not caused by you, as these may be signs that your identity has been stolen or even compromised by an identity thief or hacker.

Research Websites, Companies, and Brands

The internet has made it easier than ever to order just about anything from around the world within seconds with the use of high-speed internet and mobile smartphones. With an abundance of online stores and retailers, it is important to verify that the website, company, or brand you are shopping with is verified and reputable. Only use secured websites with SSL certificates when making a purchase and completing the checkout process. Research customer reviews and testimonials on websites you are unfamiliar with before handing over your personal data and financial information.

The more familiar you are with navigating the internet while protecting your identity and personal information, the less likely you are to encounter an online hacker or identity thief on a trusted website. With a bit of research and an understanding of signs to look for, you can more easily prevent hackers from targeting you as their next online victim.

Here’s another article you might like: How to Know if a Website Is Secure

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